These terms and conditions govern the participation in The Lumen Prize to be produced by The Lumen Prize as operated by Lumen Art Projects Limited (from now on referred to as the (“Organiser”). We recommend the reading, with maximum care, of each item of the terms and conditions below. Full acceptance of each item is a requirement of your entry and participation in The Lumen Prize.
The Lumen Prize is owned by the Organiser, a not-for-profit private limited company registered in England & Wales. All revenue from entries or other Organiser activities are used exclusively for managing the competition, paying the cash prizes, as well as organising exhibitions and other events which meet The Lumen Prize’s goal of raising the profile of art and technology globally. The Organiser does not profit in any way from the revenue raised through entries or other related activities.
1.1 Works may be entered by individual artists or collectives. In the case of collectives, all contributing artists must clearly identified in the appropriate section of the entry form. The Lumen Prize cannot be held responsible for any misrepresentation of a collective or partnership if this form is not correctly filled in at the entry stage.
1.2 To register it is necessary to complete and submit the online Registration Form.
1.3 Artists and/or Collectives may enter as many works as they like. Due to the COVID-19 Virus and the shuttering of art venues worldwide, Lumen dropped its entry fee from US$48.00 for two works and US$24.00 for each additional work to
US$38.00 for two works and US$19.00 for each additional workTwo works may be submitted with each entry costing US$38.00 and each additional entry costing US$19.00.
1.4 Works that have won other prizes are eligible for entry as long as the entrant retains ownership of the work.
1.5 The Organiser will not accept digitised versions of work done by traditional means such as oils, watercolours, pen and ink, etc, unless these versions have been artistically manipulated by computer software and this process is an intrinsic part of the work.
1.6 Lens-based photography is permitted where digital photo-manipulation is an intrinsic part of the work.
1.7 Work must be created, at least in part, on digital devices such as tablets, digital cameras, smartphones or computers. Physical artworks are eligible if a digital element is a significant factor in the concept or execution of the work, i.e. entries for the 3D/Interactive prize.
1.8 Specifications for entry:
1.9 Candidates longlisted for The Lumen Prize will be asked to provide images or videos in high resolution for Lumen Prize publicity, social media and events.
1.10 The Organiser does not account or have any liability for any participants’ bank fees and charges that may be levied in currency conversion and currency transaction by the participating bank or institution. Prizes are paid in US Dollars via Stripe, PayPal or bank transfer.
1.11 The payment of the entry fee should be made via Stripe. The entry fee must be paid prior to uploading artwork. If you would prefer to pay by bank transfer, please contact firstname.lastname@example.org.
1.12 Call for Entries will be open from 13 February, 2020 and will close on 15th June 2020
1.13 Call for Entries may be extended at the discretion of the Organiser.
2.1 Lumen’s International Selectors Committee (“ISC”) of gallery owners, curators, artists and academics will choose works for the 2020 Lumen Prize Longlist which will be announced on July 8th at London. For the full list of the ISC panelists, please contact email@example.com.
2.2 Artists must choose a category to enter their work: Moving Image, Still Image, Artificial Intelligence, 3D/Interactive or XR. Three further prizes will be selected from the Longlist: The Lumen Prize Gold Award, The Nordic Award for artists living and working in Nordic Counties and the Global South Award for artists living and working in African, Latin America or the developing economies of Asia. There will also be a Photomonitor Student Award in 2020 which will be free to enter for students registered at an academic institution as of May 2020.
2.3 The Lumen Jury Panel of eminent art experts will select the finalists and the top cash prize winners. The Winners will be announced on 22th October at an Awards Ceremony at the Barbican Centre for Performing Arts.
2.4 The notification to successful entrants will be made individually by the Organiser via the email address specified on the Registration Form. Artists whose works have not qualified for the Longlist will not be individually notified. If your work has not been included in the Longlist, we regret that we do not have the resources to provide feedback.
2.5 Entrants may at any time notify Parker Harris firstname.lastname@example.org if they wish to remove their work(s) from the competition after submission and, if they are selected, before the announcement of the Longlist in July. Please note that once a work has been submitted, the entrance fee cannot be refunded, even where the work is subsequently removed (whether by the Organiser or the entrant).
2.6 Once selected for the Lumen longlist, artists are eligible for a range of opportunities. These include the possibility of being selected for Lumen Art Projects exhibitions, commissions and events going forward. Longlisted artists, finalists and winners will also be promoted across Lumen’s Social Media channels and are eligible for the Director’s Showcase which will be held in London in October 2020.
The entrant(s) warrants and represents as follows:
3.1 The entrant(s) is / are the sole owner, creator and author of each entry. The Organiser cannot be held responsible for any misrepresentation of a collective or partnership if the entry form is not completely filled in and all contributing artists named in full.
3.2 The entrant(s) has / have the right and full authority to make the entry available to The Lumen Prize.
3.3 Each entry does not contain any infringing, threatening, false, misleading, abusive, harassing, defamatory, pornographic, obscene, scandalous, inflammatory, or profane content.
3.4 Each entry does not contain any material that could constitute or encourage conduct which would be considered a criminal offence, give rise to civil liability, or otherwise offend against any other law.
3.5 Each entry does not infringe the copyrights (and related rights), trademarks, design rights, or any other intellectual property rights of any third person, artist group or entity, or violate any person’s rights of privacy or breach the contract rights of any third party.
3.6 The entry should not include:
3.7 The entrant shall fully indemnify and keep indemnified and hold the Organiser harmless against all and any claims, demands, loss, damages, liability and costs (including reasonable legal expenses) that the Organiser suffers or incurs as a result of, or in connection with, any breach by the entrant of the warranties in clauses 3.1-3.6 above. In such circumstances, the works subject to any claim or demand will be suspended from the competition pending a final decision of such claim.
3.8 The Organiser reserves the right and without any liability to the entrant to remove any entries that it considers do not comply with these terms or are in conflict or otherwise contradict any applicable laws or where the Organiser considers, in its sole discretion that the entrant may have engaged in any improper conduct which may affect the reputation and standing of The Lumen Prize or where the Organiser has any other concerns either about the entrant or the entrant’s work.
4.1 Without prejudice the Organiser recognises that the copyright in all works created by the Artist remains with the Artist, however it is a necessary condition of entry, and by so entering, the Artist hereby agrees to grant all necessary rights licences, approvals and authorisations to the Organiser to include, the Artist’s submitted materials and work in any footage recorded or captured during the competition / exhibitions, including the right to use such images for the promotion of the competition, exhibiting the work publicly, referring to the work on digital platforms in the control of the Organiser, its affiliates or subsidiaries or parents, and for the avoidance of doubt, the Artist hereby grants the Organiser with a non-exclusive, worldwide, royalty free licence to use and publish such footage or materials obtained or others materials in electronic format for purposes connected solely with the competition. Where further consent is necessary from the Artist, it shall not be unreasonably withheld. In all cases, complete credit will be given to the Artist.
4.2 Sponsors of the Photomonitor Student Award, Nordic and BCS Artificial Intelligence Award have the right to use the winning, finalist and longlist works in these categories and each artists’ name, likeness, and/or voice in any publicity or advertising relating to the Contest or future promotions. In all cases, these images will be clearly credited.
5.1 The Organisers’ Liability: The Lumen Prize does not exclude or limit its liability for personal injury or death caused by its negligence or for fraudulent misrepresentation or any other liability that may not, by law, be limited or excluded. The Lumen Prize accepts no liability in relation to an entrant’s participation (or inability to participate) in the contest, including without limitation any use made by a winner of (or inability to use) the Prize, to the maximum extent permitted by law.
5.2 If the contest cannot be executed at all or as planned and the failure or delay is caused by circumstances beyond The Lumen Prize’s reasonable control, including, technical problems earthquake, severe weather and other acts of God, riot, sanctions, embargoes, war, strike, failure of transportation and/or public telecommunication networks The Lumen Prize shall not incur any liability and no payment or prize of any kind for such contest will be awarded.
5.3 The Lumen Prize’s determination and decision on all matters will be final and no correspondence will be entered into. Any dispute or situation not covered by these Terms and Conditions will be resolved by The Lumen Prize’s management in a manner it deems to be the fairest to all concerned and, subject to the following section, that the decision will be binding on all entrants.
6.1 This contest and these Terms and Conditions shall be governed by English law, and and the parties submit to the exclusive jurisdiction of the English courts in relation to any disputes arising between them under or in relation to the competition and theseTerms and Conditions.
6.2 If any part of these promotional terms is found to be unenforceable as a matter of law, all other parts of these promotional terms shall be unaffected and shall remain in force.
7.1 By entering the contest, an entrant agrees to the personal information in his/her application being processed by The Organiser for the purposes of administration of the Contest.
8.1 The winner’s name and country can be requested by sending a self-addressed pre-paid envelope to Lumen Projects Ltd, Llangasty, Brecon LD3 7PX.
8.2 Any queries and comments concerning the contest should be directed in writing to Lumen Projects Ltd, Llangasty, Brecon LD3 7PX.
8.3 The Jury Panel’s decision is final, private and not subject to any queries or public investigations. The Organisers will not enter into any correspondence regarding the jury panel decisions.
8.4 In the case of the cash prizes, no employees of the companies involved in the Prize and exhibition may be chosen as a winner.
8.5 By filling in the online Registration Form, the participants agree with the articles of these Terms and Conditions, as well as with the use of their names, images, voices and photos for publicising the selection’s result, besides their use in advertising, exhibitions, without any additional liability for the Organiser, or third parties indicated by it, during the legal period of copyright protection.
8.6 All doubts and/or questions derived from the present selection process will be resolved by the Organiser, always keeping the current norms of consumer protection. There will be no resource of any type behind the Organiser’s decisions.
9.1 The display of artworks at events and will always be determined in consultation with the artist.
9.2 The Organiser assumes no responsibility for any incorrect, inaccurate or incomplete information, whether caused by website users or by any of the equipment or programming associated with or utilised in The Lumen Prize, and the Organiser assumes no responsibility for technical, hardware or software failure of any kind, for lost network connections, corrupt data transmissions, other problems or technical malfunctions with regard to The Lumen Prize. The Organiser assumes no responsibility for any error, omission, corruption, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorised access to or alteration of the entry. If for any reason an entry cannot be viewed or is not capable of running as planned, including infection by computer viruses, bugs, tampering, unauthorised intervention, fraud or technical failures, the Organiser assumes no responsibility.
9.3 In no event will the Organiser, its parents, affiliates, subsidiaries and related companies, its advertising or promotion agencies, or its officers, directors, employees, shareholders, representatives or agents be responsible or liable for any damages or losses of any kind, including direct, indirect, incidental, consequential, special or punitive damages arising out of any contestant’s access to and use of the website (www.lumenprize.com). Without limiting the generality of the foregoing, everything on the Website is provided “as is”, without warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for purpose/use or non-infringement.
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